Constitution

ROS Approved 20 March 2009
           
NAME
  1. This association shall be known as the Singapore Nutrition and Dietetics Association,   hereafter called "The Association".
 
PLACE OF BUSINESS
  2.

The Association's place of business and correspondence address shall be at

Nutrition & Dietetics Department
Khoo Teck Puat Hospital
90 Yishun Central
Singapore 768828.

 
OBJECTIVES
  3. The objectives of The Association are:
    3.1 To protect the interests of nutritionists and dietitians professionals in Singapore.
    3.2 To spread knowledge and further understanding of nutrition and dietetics to members through facilitating the improvement and updating the practice and theoretical knowledge of nutritionists and dietitians to provide quality nutrition and dietetics practice and education.
    3.3 To provide professional advice on matters of nutrition and dietetics to the public.
    3.4 To establish strategic partnership to enable closer cooperation between dietitians, nutritionists and other stakeholders
       
       
 

MEMBERSHIP

  4. The Association shall consist of:
   
  • Full Members – Accredited
  • Full Members – Non-Accredited
  • Provisional Members
  • Corporate Members
  • Honorary Members
  • Student Members
 
  5. All applications for membership shall be made online through the Association database and submitted to the Membership Approval Subcommittee.
    5.1 Fees and supporting documentation will be mailed to the same Subcommittee before membership approval process is initiated.
    5.2 Upon approval of membership, new members will be sent their membership number, allowing access to the Member’s Section of the Association’s website and the online Constitution of the Association.
 
  6. Membership Categories Defined
    6.1

Full Members shall be:

      6.1.1 Any person holding a degree, postgraduate diploma or any other recognised professional qualification in dietetics or nutrition or hold current membership of good standing with recognised international professional bodies.
      6.1.2 Dietitians must have a minimum of 6 months clinical experience as part of their hospital internship or from employment by the time of application.
      6.1.3 Full Member – Accredited
        6.1.3.1 Full Members – Accredited are members who have obtained accreditation from the Association
      6.1.4

Full Member – Non-Accredited

        6.1.4.1

Full Members – Non-Accredited are members who are Full members at   the time of implementation of this category of membership (Full Members – Non-Accredited), but were not awarded Accreditation Certificates by the Association.

    6.2 Accreditation of Full Members
      6.2.1

Accredited Dietitian of Singapore (ADS) and Accredited Nutritionist of Singapore   (ANS) are recognised professionals who have credible qualifications and expertise to provide expert nutrition and dietary advice to the healthy population. 

        6.2.1.1 ADS is equipped with additional knowledge and skills in clinical nutrition and is trained to work with various diseased populations in various settings.
      6.2.2 The criteria for accreditation include:
        6.2.2.1 Recognised professional qualifications in dietetics or nutrition;
        6.2.2.2

Continual professional development that meets the Continuing Education scheme; and

        6.2.2.3 Commitment to the Code of Professional Conduct.
      6.2.3

Accredited full members can use the designations Accredited Dietitian of Singapore (ADS) or Accredited Nutritionist of Singapore (ANS) after their names. Accredited member status is reviewed annually and listed on the Association’s website.

    6.3 Provisional Members shall be:
      6.3.1

Any new applicant holding a degree, postgraduate diploma or any other recognised professional qualification in dietetics or nutrition who has not been working in a position related to the profession of dietetics and nutrition but will participate in the Continuing Education scheme to work towards Full Membership

– Accredited. Provisional Members will have one year to achieve Full Membership
– Accredited 

    6.4 Corporate Members shall be:
      6.4.1

Any suitable corporate body interested in the work of the Association and in the promotion of the science of nutrition and dietetics.

      6.4.2

Each Corporate Member may nominate a maximum of 2 representatives to the Association.

      6.4.3

Corporate Members shall not use the Association for commercial gain or product endorsement.

    6.5 Honorary Members shall be persons who, in the opinion of The Association, have  rendered eminent service to the dietetic or nutrition profession
    6.6 Student Members shall be:
      6.6.1 Persons studying nutrition and/or dietetics full-time at the tertiary level.
      6.6.2 Persons who are eligible for Full Membership shall not be approved for Student Membership.
  7. No Provisional,Corporate, Honorary, or Student Members are entitled to vote.
 
SUBSCRIPTIONS
 

8.

All members, except Honorary Members, shall be required to pay an annual subscription, as agreed upon at the Annual General Meeting. The rate of annual subscriptions may only be varied by a general meeting of the members. Any special subscriptions for particular purposes may only be raised from members with the consent of a general meeting of members.
  9. Payment of subscriptions shall be in a lump sum (or in two installments for Full Members). Those whose subscriptions are in arrears shall be sent three reminders at one monthly intervals. The final reminder shall have a date by which the money must be received. Failure to pay by this date will automatically result in the cessation of membership, and a notice to that effect shall be sent to the last known address of the member concerned.
  10. Members with lapsed memberships will need to resubmit their application to continue to   be a member of the Association. This will be considered as a new application. An administration fee will be charged for processing of all new applications.
 

CODE OF PROFESSIONAL CONDUCT

  11.

A breach of any of the following code of professional conduct shall be deemed detrimental to the interests of the dietetic and nutrition profession, and shall render any member guilty thereof and liable to suspension of membership:

    11.1 Professional Competence
     
  • Apply professional practice based on scientific principles and current information
  • Assume responsibility and accountability to maintain a high standard of personal competence through participation in continuing professional development (CPD) activities
    11.2 Confidentiality
     
  • Maintain confidentiality of privileged information
  • Seek consent wherever applicable
    11.3 Objectivity
     
  • Strive for objectivity and respect for unique needs and values of individual clients without discrimination
  • Do not compromise standards of care and avoid bias in any kind of professional evaluation to meet commercial targets or when there is a conflict of interest
    11.4 Integrity
     
  • Maintain integrity, honesty and empathy in professional practice
  • Accurately present professional qualifications and credentials
  • Do not advertise, promote or endorse products in a false or misleading manner
  • Alert to situations that might cause a conflict of interest and prevent the occurrence
  • Provide advise on dietetic treatment of disease only with cooperation of a registered medical practitioner* 
   

* Applicable to Dietitians only.      

 

MANAGEMENT, GENERAL MEETINGS

  12.

The management of The Association is vested in a general meeting of the members. At least one quarter of the total voting members of The Association present at a general meeting shall form a quorum.

  13.

An Annual General Meeting (AGM) will be held in March. At other times a general meeting must be called by the President on request of half or more of the members and may be called at any time by order of the Committee.

  14.

At least two weeks'' notice will be given of an AGM and at least ten days'' notice of any  other general meetings. The following matters will be considered at the AGM:

    14.1 The previous financial year''s accounts and report of the Committee.
    14.2

Election of office-bearers for the new year.  Any member who wishes to place an item on the agenda of a general meeting may do so provided notice is given to the Hon Secretary one week before the announced meeting date.

  15. In the event of there being no quorum, the meeting will be adjourned to half an hour later of the scheduled programme; should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to alter, amend, or make additions to any part of the existing Constitution.
 

MANAGEMENT COMMITTEE

  16. A committee consisting of the following shall be elected at the Annual General Meeting (AGM) every two years , except for the Honorary Treasurer who will be elected at each AGM:
   
  • President
  • Vice-President
  • Honorary Secretary
  • Honorary Treasurer
  • Eleven Ordinary Committee Members.
  17. Names for the above offices shall be proposed and seconded at the AGM and election will follow on a simple majority vote of the members present.
    17.1

All officers except the Honorary Treasurer may be re-elected once every two years. The Honorary Treasurer only serves for a maximum of one year and may be re-elected after a lapse of one year.

    17.2

Should there be less than eleven Ordinary Committee Members elected at an election, then the remaining numbers of the Ordinary Committee Members may be co-opted as deemed qualified and necessary by the elected Committee for the two-year duration until the following election term.

  18.

A Committee meeting shall be held for a minimum number of 8 times per year after seven days’ notice to Committee members.  The President may call a Committee meeting at any time by giving three days’ notice.  At least one-half of the Committee members must be present for its proceedings to be valid.

  19.

The duty of the Committee is to organise and supervise the daily activities of the Association and to make decisions on matters affecting its running when the general meeting is not sitting. It may not act contrary to the expressed wishes of the general meeting without prior reference to it and always remains subordinate to the general meetings.

  20.

Expenditure of any amount exceeding $100.00 from The Association''s funds must have prior approval of the Committee.

 

OFFICE BEARERS

  21. The duties of the office bearers are as follows:
    21.1

The President shall act as chairman at all general and committee meetings and represent The Association in its dealings with outside persons.

      21.1a

The President shall remain on the Main Committee for two additional years after his/her term is up as an ex-officio member but shall not have a vote on the Main Committee.

    21.2

The Vice President shall deputise for the President whenever necessary.

    21.3

The Hon Secretary shall keep all records. except financial, of The Association and shall be responsible for their correctness. Minutes will be kept of all general and Committee meetings. An up-to-date membership register will be maintained.

    21.4 The Hon Treasurer shall keep all funds and collect and disburse all moneys on behalf of The Association and shall keep an account of all monetary transactions and shall be responsible for their correctness.  Expenditures up to $100.00 per month for petty expenditures on behalf of The Association are authorised. No more than $100.00 in the form of cash will be kept at any one time, and money in excess of this will be deposited in a bank to be named by the Committee.
    21.5

Checks, etc. for withdrawals from the bank will be signed by the President, or Vice President, or Hon Secretary in addition to the Treasurer.

    21.6

Every member of the Committee must attend at least 75% of the number of meetings convened for the year. If the Committee member is unable to attend the meetings in person, the member must submit their respective Subcommittee progress report to the Secretary, with details that is acceptable to the Committee to make decisions on progressing the association’s activities.

 

AUDIT

  22.

Two persons not members of the Committee will be elected as Hon Auditors at AGM and will hold office for one year only and may not be re-elected. They will be required to audit each financial year''s accounts and present a report on them at the AGM. They may be required by the President to audit The Association''s accounts for any period within their tenure of office at any date and make a report to the Committee. The financial year shall be lst January to 31st December.

 

President: Chow Pek Yee

Hon Secr: Cyndy Au

Revised 28 April 2012